About this template
An Author Declaration Form is an essential document used in academic publishing, research journals, and collaborative writing projects to officially record authorship and specific contributions. This template helps managing editors, publishers, and research coordinators collect vital manuscript metadata, verify corresponding author details, and ensure transparency regarding each co-author's workload and intellectual property stake.
By deploying this structured form, you eliminate the hassle of chasing down separate email confirmations or paper release forms. The template systematically gathers the manuscript title, corresponding author contact details, individual author contributions, and formal sign-offs. It acts as a single source of truth for compliance, copyright clarity, and institutional record-keeping before a piece goes to peer review or print.
With Doc2Form, you can instantly turn this template into a live Google Form, distribute it effortlessly to remote co-authors worldwide, and centralize all declarations in a secure spreadsheet for immediate review.
Key features
- Capture manuscript titles and corresponding author details in one organized submission.
- Itemize individual author contributions to satisfy publishing transparency guidelines.
- Collect mandatory sign-offs and date stamps for legal and copyright compliance.
- Easily shareable with international co-authors via a single link.
Use cases
- Academic journal manuscript submissions and peer review intake.
- Multi-author whitepapers and collaborative industry research reports.
- University faculty publications and institutional repository archiving.
What this form collects
- Today's Date (Date)Select the current date.
- Title of the Manuscript (Short answer)Enter the full, official title of your submitted work.
- Corresponding Author Full Name (Short answer)Provide the name of the primary author handling submission and correspondence.
- Corresponding Author Email (Short answer)Enter the active email address where editorial decisions and queries should be sent.
- Author Contributions Statement (Paragraph)Describe the specific roles and contributions of each author (e.g., conceptualization, methodology, writing, data analysis).
- Author 1 Details & Signature (Paragraph)Enter the name, affiliation, and typed signature of the first author.
- Author 1 Date Signed (Date)Date of Author 1 declaration.
- Author 2 Details & Signature (Paragraph)Enter the name, affiliation, and typed signature of the second author (if applicable).
- Author 2 Date Signed (Date)Date of Author 2 declaration.
- Author 3 Details & Signature (Paragraph)Enter the name, affiliation, and typed signature of the third author (if applicable).
- Author 3 Date Signed (Date)Date of Author 3 declaration.
- Conflict of Interest Disclosure (Paragraph)Disclose any potential conflicts of interest, financial ties, or funding sources related to this research.
FAQ
What is the purpose of an author declaration form?
It verifies that all listed authors have actively contributed to the work, agrees to its publication, and assumes responsibility for its integrity while clarifying copyright and disclosure terms.
Can I use this form for multiple co-authors?
Yes, the template is designed to accommodate multiple authors, collecting their specific names, institutional affiliations, roles, and signatures.
How do co-authors sign the form digitally?
Co-authors can type their legal name and use a date stamp field to formally execute the declaration, or paste a link to a signed document if required by your publisher.
Is this template free to use with Google Forms?
Yes! You can instantly convert this template into a fully functioning Google Form using Doc2Form without any complicated setup.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.