About this template
Streamline your auction planning with this professional registration template designed to capture essential donor and item data. Whether you are hosting a charity gala, a silent auction, or a community fundraiser, this form ensures you have all the necessary information—from donor contact details to item descriptions and valuations—organized in one place from the moment of submission.
By using this template, you eliminate the need for manual data entry or scattered emails. Donors can easily submit their item information, including estimated values and descriptions, while you maintain a clean, centralized database. This template is optimized for speed and clarity, allowing you to focus on the success of your event rather than the logistics of tracking down item details.
Key features
- Capture donor contact details and item specifics in one workflow.
- Easily track estimated item values for auction reporting.
- Include links to item photos for digital cataloging.
- Fully customizable to match your event branding.
- Automatically syncs submissions to Google Sheets for easy management.
Use cases
- Charity silent auctions and fundraising galas.
- Community center or school benefit events.
- Online donation drives for nonprofit organizations.
- Corporate charity auctions for employee engagement.
What this form collects
- Donor Full Name (Short answer)Please enter your first and last name.
- Email Address (Short answer)We will use this to send you confirmation and event updates.
- Phone Number (Short answer)Provide a contact number in case we have questions about your item.
- Mailing Address (Paragraph)Your address for our records and tax receipt purposes.
- Item Name (Short answer)The title or name of the item you are donating.
- Item Description (Paragraph)Provide a detailed description of the item, including brand, condition, and any unique features.
- Estimated Value (Short answer)What is the approximate market value of this item?
- Item Photo Link (Paragraph)Please upload your photo to a cloud service (e.g., Google Drive) and paste the shareable link here.
FAQ
How do I add photos of the auction items?
Since Google Forms does not support direct file uploads from respondents, we have included a text field where donors can paste a link to their item photos hosted on Google Drive, Dropbox, or a public cloud storage service.
Can I customize the fields in this template?
Yes. Once you copy this template to your Google Drive, you have full control to add, remove, or edit any questions to suit your specific auction requirements.
Where will the registration data be stored?
All responses are automatically saved in your Google Form, and you can link the form to a Google Sheet to view and sort all auction item entries in real-time.
Is this template mobile-friendly?
Yes, all Google Forms are responsive by default, ensuring your donors can easily register their items from their smartphones, tablets, or computers.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.