About this template
Maintaining an accurate inventory of company property is critical for security, budgeting, and accountability. This Asset Survey Google Form template simplifies the process of tracking hardware, devices, and company-issued equipment assigned to employees. Instead of relying on static spreadsheets or paper logs, team members can quickly submit their current equipment details directly from any device.
Whether you are conducting an annual company-wide IT audit, onboarding new remote staff, or tracking assets across multiple office locations, this form collects essential data like laptop asset tags, monitor serial numbers, and general equipment condition. The resulting spreadsheet view gives operations and IT teams instant visibility into hardware distribution, helping prevent loss and streamline replacement cycles.
Key features
- Standardize asset tracking across departments and remote teams.
- Collect specific serial numbers and asset tag IDs effortlessly.
- Assess current equipment conditions and maintenance needs.
- Centralize all inventory submissions into a single spreadsheet.
- Easily customize questions to match your company's naming conventions.
Use cases
- Annual company-wide IT equipment and hardware audits.
- Remote employee onboarding and asset allocation checks.
- Tracking equipment assigned to contractors or temporary staff.
- Office relocations and hardware reassignment projects.
What this form collects
- Full Name (Short answer)Enter your first and last name.
- Department / Team (Dropdown)Select your primary department.
- IT Assets Currently Held (Checkboxes)Select all company-issued equipment currently in your possession.
- Laptop Asset Tag ID (Short answer)Enter the asset tag number or serial number found on the sticker of your laptop.
- Monitor Asset Tag ID(s) (Paragraph)Enter the asset tag numbers for any external monitors assigned to you.
- Overall Equipment Condition (Linear scale)Rate the overall condition of your assigned hardware.
- Questions, Comments, or Maintenance Requests (Paragraph)Let us know if any equipment needs repair, replacement, or if you require additional accessories.
FAQ
How do I use this Asset Survey template?
Click the button to instantly copy the template to your Google Drive. From there, you can customize questions, add your company logo, and share the link with your team.
Can employees update their submissions if they get new equipment?
Yes, you can configure your Google Form settings to allow respondents to edit their responses after submission, or you can simply have them submit a new form when hardware changes.
What kind of information should I collect in an asset survey?
Typical fields include the employee's name, department, list of assigned IT assets (laptops, monitors, phones), unique asset tag IDs, and any notes on equipment condition or damage.
Where is the survey data stored?
All responses are automatically saved in a secure Google Sheet linked directly to your form, giving you real-time access to your complete inventory data.
Is this template free to use?
Yes! This template is completely free to copy, modify, and use for your organization.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.