About this template
The Approval Request Google Form template is designed to bring order to your organization's internal decision-making processes. By replacing informal email threads and paper-based requests with a structured digital form, you ensure that every request contains the necessary details for a quick, informed decision. This template acts as a centralized intake system, capturing everything from project proposals and budget requests to resource allocation needs.
Using Doc2Form to deploy this template allows your team to maintain a clear audit trail of all submissions. Because the data flows directly into a Google Sheet, managers can easily track, sort, and prioritize pending approvals without digging through their inboxes. This standardized approach reduces back-and-forth communication, minimizes errors, and significantly speeds up the time it takes to move from a request to a final decision.
Key features
- Standardized fields to ensure all requests are complete.
- Automated data collection directly into Google Sheets.
- Easy to share via link, email, or internal company portal.
- Clear separation between requester details and approval status.
- Fully customizable to match your organization's specific requirements.
Use cases
- Budget and expense reimbursement approvals.
- Project scope and resource allocation requests.
- Time-off or remote work schedule approvals.
- Software access or equipment purchase requests.
What this form collects
- Requester Full Name (Short answer)Enter your full name as it appears in the company directory.
- Department or Team (Short answer)Which department is submitting this request?
- Date of Request (Date)Select the date you are submitting this request.
- Type of Request (Dropdown)Select the category that best fits your request.
- Description of Request (Paragraph)Provide a detailed summary of what you are requesting and why.
- Requested Amount, Duration, or Specifics (Short answer)Include any quantitative data, such as dollar amounts, project timelines, or specific item quantities.
- Supporting Documentation (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) or describe the document you wish to attach.
- Justification for Request (Paragraph)Explain the business impact or necessity of this request.
FAQ
How does this template improve my current workflow?
It replaces fragmented email threads with a single, searchable database. You'll spend less time chasing missing information and more time making decisions.
Can I add custom fields for my specific department?
Yes. Once you load this template into your Google account, you can add, remove, or reorder questions to fit your exact internal requirements.
How are approvals tracked once the form is submitted?
Every submission is automatically saved to a linked Google Sheet. You can use that sheet to manage statuses, add comments, or assign tasks to team members.
Is this template suitable for multi-level approval processes?
Absolutely. You can use the collected data to trigger follow-up actions or simply use the Google Sheet to route the request to the next stakeholder in the chain.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.