About this template
Managing guest communications and gathering travel logistics shouldn't require an endless thread of emails. This Airbnb Reservation Information Form template is designed for hosts, vacation rental owners, and property managers to seamlessly capture essential guest details before arrival. From confirmation numbers and flight itineraries to airport transfer requests and dietary restrictions, this form puts all the logistics in one organized place.
Collecting this information in advance allows hosts to prepare personalized touches, arrange seamless check-ins, and coordinate extra services like pet accommodations or car seats. By standardizing the intake process, you save valuable time, eliminate miscommunication, and elevate the overall guest experience from the moment they book.
Key features
- Capture complete flight and arrival details for airport transfers.
- Collect dietary preferences and special guest requests in advance.
- Organize pet details, car seat needs, and luggage counts effortlessly.
- Streamline guest communication with a single, professional link.
- Instantly view and manage all responses inside Google Sheets.
Use cases
Gathering arrival times and transportation needs for vacation rental …
Gathering arrival times and transportation needs for vacation rental guests.
Collecting dietary restrictions and breakfast preferences for luxury …
Collecting dietary restrictions and breakfast preferences for luxury bed and breakfasts.
Tracking pet details and specific accommodation requests for pet-frie…
Tracking pet details and specific accommodation requests for pet-friendly properties.
Managing multi-guest party details for large family vacation homes.
What this form collects
- Full Name (Short answer)Enter your first and last name as it appears on your reservation.
- Email Address (Short answer)Where we can send check-in instructions and updates.
- Phone Number (Short answer)Best number to reach you via SMS or calls during your travels.
- Airbnb Confirmation Number (Short answer)Found in your booking confirmation email.
- Total Number of Guests (Short answer)Include adults, children, and infants staying at the property.
- Additional Guest Information (Paragraph)Please list the names of other guests in your party.
- Airline Name (Short answer)If arriving by air, please specify your airline.
- Flight Number (Short answer)Example: UA123 or DL456.
- Airport Pick-Up Needed? (Multiple choice)Select yes if you would like us to arrange airport transportation.
- Airport Drop-Off Needed? (Multiple choice)Select yes if you need transportation back to the airport at the end of your stay.
- Luggage Piece Count (Short answer)Total number of checked and carry-on bags you are traveling with.
- Are you traveling with pets? (Multiple choice)Please check yes if you are bringing pets along.
- Pet Details (Paragraph)If bringing a pet, please specify the type, breed, size, and number of pets.
- Car Seat Needed? (Multiple choice)Select if you require child car seats for your transfer.
- Dietary Requirements & Food Preferences (Paragraph)Please list any allergies, restrictions, or special meal requests for your party.
- Special Requests & Comments (Paragraph)Anything else we can do to make your stay more comfortable?
- Terms and Conditions (Multiple choice)Please confirm you understand and agree to property guidelines.
FAQ
How do I share this form with my Airbnb guests?
Once you copy the template to your Google Drive, simply share the live form link via your Airbnb messaging thread, email, or digital welcome book.
Can I customize the questions to fit my specific property?
Yes! You have full control over the Google Form. You can easily add, remove, or edit any fields to match your specific check-in requirements.
Where are the guest responses stored?
All submissions are securely saved in your Google Account and can be viewed instantly in a connected Google Sheets spreadsheet for effortless organization.
Is this template free to use?
Yes, this template is completely free to copy, customize, and use for your rental properties via Doc2Form.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.