About this template
An activity request form is essential for offices, event planners, and operational teams looking to streamline the scheduling of tasks, internal projects, and company events. Instead of dealing with scattered emails and incomplete details, this comprehensive template captures all critical information upfront—ranging from event dates and room preferences to technology needs, transportation logistics, and promotional requirements.
Using Doc2Form, you can instantly turn this template into a ready-to-use Google Form, making it effortless to collect structured submissions from employees or department heads. Whether you are organizing an annual company offsite, scheduling internal workshops, or coordinating cross-departmental projects, this form ensures nothing falls through the cracks. It eliminates back-and-forth communication by gathering accurate headcounts, setup instructions, and supporting attachments in a single organized response sheet.
Key features
- Capture complete event details including dates, times, and expected attendance in one submission.
- Streamline facility management with dedicated room preferences and setup descriptions.
- Collect technology, catering, and transportation requests without endless email threads.
- Gather promotional details and digital marketing timelines for internal or external events.
- Instantly convert and customize for your team using Doc2Form.
Use cases
Scheduling corporate workshops, seminars, and training sessions.
Coordinating logistics and room bookings for annual team offsites.
Managing internal company events, celebrations, and recreational acti…
Managing internal company events, celebrations, and recreational activities.
Requesting cross-departmental project resources, technology, and prom…
Requesting cross-departmental project resources, technology, and promotion.
What this form collects
- Organization Name (Short answer)Enter the name of your department, team, or organization.
- Contact Name (Short answer)Provide the full name of the primary contact person for this activity.
- Email Address (Short answer)Enter your primary work email for correspondence regarding this request.
- Phone Number (Short answer)Provide a phone number where you can be reached during business hours.
- Event Name (Short answer)Enter the official title of the proposed event or activity.
- Facilitator Name (Short answer)Name of the person leading or presenting the activity.
- Event Date (Date)Select the date the event will take place.
- Event Start Time (Short answer)Select the time the activity begins.
- Event End Time (Short answer)Select the time the activity concludes.
- Expected Attendance (Short answer)Enter the estimated number of participants.
- Preferred Rooms (Short answer)Indicate your preferred room or meeting space.
- Setup Description (Paragraph)Describe how chairs, tables, and equipment should be arranged.
- Technology Needs Selection (Checkboxes)Select any AV or IT equipment required for the activity.
- Technology Additional Information (Paragraph)Provide any specific technical instructions or software requirements.
- Digital Promotion Channels (Checkboxes)Select the channels you plan to use for promoting this activity.
- Transportation Needed Status (Multiple choice)Do you require organization-provided transportation for this activity?
- Destination Address (Paragraph)If traveling, provide the full address of your destination.
- Supporting Document Attachment (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) or describe the document you wish to attach.
FAQ
What is an activity request form?
An activity request form is a structured online form used by employees or organizers to submit proposals for upcoming events, meetings, or projects, ensuring all logistical and resource needs are documented upfront.
How do I customize this template for my organization?
With Doc2Form, you can instantly generate a Google Form from this template and edit any questions, add custom branding, or adjust fields to fit your specific workflow.
What kind of information does this form collect?
It gathers requester contact details, event dates and times, facility and room preferences, setup requirements, technology needs, transportation logistics, and promotional plans.
Can I use this form to collect file attachments like presentations or itineraries?
Yes! While Google Forms handles basic file uploads, you can easily include text fields for participants to paste links to shared Google Drive or Dropbox folders containing their supporting documents.
Who typically fills out this form?
Office managers, team leads, department heads, and event organizers use this form to officially request resources and schedule internal company activities.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.