About this template
Organizing a 5K run, charity walk, or community race requires gathering precise participant data while keeping the sign-up process fast and friction-free. This 5K Sign Up Form template streamlines race day logistics by collecting essential runner information, emergency contacts, apparel sizes, and liability waivers in one organized place.
Designed specifically for race directors, sports clubs, and charity coordinators, this template eliminates messy paperwork and manual spreadsheets. Participants can easily submit their contact details, select their t-shirt size, and acknowledge event waivers directly from their mobile devices or computers. Organizers receive instant, structured responses that make packet pickup, wave assignments, and safety planning effortless.
Doc2Form allows you to deploy this professional registration form in seconds, letting you focus on course planning and runner experience rather than administrative overhead.
Key features
- Collect complete runner profiles and contact details in one step.
- Capture mandatory emergency contact information for race safety.
- Track t-shirt sizes accurately for pre-event ordering.
- Include liability waivers and terms acceptance for compliance.
- Mobile-friendly layout for quick sign-ups on any device.
Use cases
- Annual community 5K charity runs and fun walks.
- School cross-country invitationals and track fundraisers.
- Corporate wellness running club events and team challenges.
- Virtual races with participants submitting results remotely.
What this form collects
- Full Name (Short answer)Enter your first and last name as you would like it to appear on race results.
- Date of Birth (Date)Required for accurate age-group race categorization.
- Gender (Multiple choice)Select your category for race scoring and division tracking.
- Email Address (Short answer)We will send your registration confirmation and race day updates here.
- Phone Number (Short answer)In case we need to reach you regarding last-minute event changes.
- Mailing Address (Paragraph)Include street address, city, state, and ZIP code for packet mailing if applicable.
- T-Shirt Size (Dropdown)Unisex sizing. Guaranteed sizing available for registrations completed two weeks prior to the event.
- Emergency Contact Name (Short answer)Provide the name of someone we can contact in case of an emergency during the race.
- Emergency Contact Phone Number (Short answer)Direct phone number for your emergency contact on race day.
- Emergency Contact Relationship (Short answer)E.g., Spouse, Parent, Friend, Coach.
- Participant Profile Photo (Paragraph)Please paste a link to your photo (Google Drive, Dropbox, etc.) if required for your runner badge or virtual bib.
- Waiver & Release Terms Acceptance (Multiple choice)I know that running a race is a potentially hazardous activity. I assume all risks associated with participating in this event. By checking below, I release the event organizers, sponsors, and volunteers from all claims.
- Participant Signature (Short answer)Type your full legal name to serve as your electronic signature.
- Date Signed (Date)Today's date.
- Parent/Guardian Signature (If participant is under 18) (Short answer)Parent or legal guardian must sign if the runner is a minor. Leave blank if 18 or older.
- Parent/Guardian Signature Date (Date)Date of parent or guardian signature.
FAQ
How do I use this 5K sign-up template?
Click to instantly generate the form in your Google Drive using Doc2Form. You can then customize questions, adjust t-shirt sizes, or add your event logo before sharing it with participants.
Can I collect entry fees using this form?
While Google Forms handles data collection rather than direct payment processing, you can include instructions for payment methods or link to your payment gateway in the form description.
Is this form mobile-friendly for runners signing up on their phones?
Yes, Google Forms automatically optimizes all layouts for mobile devices, ensuring participants can register seamlessly from smartphones or tablets.
How do I collect signed liability waivers?
You can include a required checkbox acknowledging your event's terms and release conditions, ensuring every participant agrees before submitting their registration.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.